{ "edges": [ { "to": "1542ea63-9575-491a-b473-d655afd08569", "from": "14129253-006c-4e17-b65b-368486944ca0", "toPort": "0", "fromPort": "0" }, { "to": "d842a6bf-d358-4701-86c1-cf7d056e3631", "from": "3f66cf51-5576-419e-b6d2-36ef9509c8d3", "toPort": "0", "fromPort": "0" }, { "to": "55e24a3c-995f-4a86-ada4-309300f37145", "from": "d842a6bf-d358-4701-86c1-cf7d056e3631", "toPort": "0", "fromPort": "0" }, { "to": "55e24a3c-995f-4a86-ada4-309300f37145", "from": "2b5c17b5-9d0a-45d2-a23c-a257ecbff150", "toPort": "0", "fromPort": "ai_languageModel" }, { "to": "5327aeb7-f787-4d24-851e-a1e8ee2e6498", "from": "2b5c17b5-9d0a-45d2-a23c-a257ecbff150", "toPort": "0", "fromPort": "ai_languageModel" }, { "to": "a960a947-2178-45bd-8a1d-0cb1bf0cb697", "from": "4f9bcf3c-b35d-4a18-becf-dc28628a88aa", "toPort": "0", "fromPort": "0" }, { "to": "14129253-006c-4e17-b65b-368486944ca0", "from": "a960a947-2178-45bd-8a1d-0cb1bf0cb697", "toPort": "0", "fromPort": "0" }, { "to": "5327aeb7-f787-4d24-851e-a1e8ee2e6498", "from": "9a7ef56c-61f0-4943-ab54-ede6e6b529ea", "toPort": "0", "fromPort": "0" }, { "to": "4f9bcf3c-b35d-4a18-becf-dc28628a88aa", "from": "5327aeb7-f787-4d24-851e-a1e8ee2e6498", "toPort": "0", "fromPort": "0" }, { "to": "9a7ef56c-61f0-4943-ab54-ede6e6b529ea", "from": "55e24a3c-995f-4a86-ada4-309300f37145", "toPort": "0", "fromPort": "0" } ], "nodes": [ { "id": "3f66cf51-5576-419e-b6d2-36ef9509c8d3", "name": "Gmail Trigger", "type": "trigger", "params": { "kind": "n8n-nodes-base.gmailTrigger", "simple": false, "filters": {}, "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] } }, "position": [ -352, 32 ] }, { "id": "4f9bcf3c-b35d-4a18-becf-dc28628a88aa", "name": "Clean Up Email Code", "type": "code", "params": { "jsCode": "const htmlString = $input.first().json.output.email_body ?? \"\";\n\nfunction cleanHTMLString(s) {\n if (typeof s !== \"string\") s = String(s ?? \"\");\n return s\n .replace(/\\r?\\n/g, \"\") // real newlines\n .replace(/\\\\[nrt]/g, \"\") // escaped \\n, \\r, \\t\n .replace(/\\s{2,}/g, \" \") // collapse multiple spaces\n .replace(/\\\\+/g, \"\") // stray backslashes\n .replace(/\\u00A0/g, \" \") // non-breaking spaces\n .replace(//g, \"\") // (optional) strip HTML comments\n .trim();\n}\n\nreturn {\n cleaned: cleanHTMLString(htmlString),\n};\n" }, "position": [ 1408, 16 ] }, { "id": "1542ea63-9575-491a-b473-d655afd08569", "name": "Send Reply", "type": "integration", "params": { "message": "={{ $('Clean Up Email Code').item.json.cleaned }}\n\n\n

$\"Best$

Nick Canfield
CEO, Global Hola

+1 (760) 383-1863 | nick.canfield@globalhola.com

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\n", "options": { "appendAttribution": false }, "service": "gmail", "messageId": "={{ $('Gmail Trigger').item.json.id }}", "operation": "reply" }, "position": [ 2288, 0 ] }, { "id": "a960a947-2178-45bd-8a1d-0cb1bf0cb697", "name": "Ask User for Approval", "type": "integration", "params": { "sendTo": "user@example.com", "message": "=Do you approve the reply?\n\nSender: {{ $('Gmail Trigger').item.json.to.value[0].name }} ({{ $('Gmail Trigger').item.json.to.value[0].address }})\nInitial Message:\n{{ $('Gmail Trigger').item.json.text }}\n\n-------------\nReply to Approve:\n{{ $json.cleaned }}", "options": {}, "service": "gmail", "subject": "=Review & Approve Reply: {{ $('Gmail Trigger').item.json.headers.subject }}", "operation": "sendAndWait", "approvalOptions": { "values": { "approvalType": "double" } } }, "position": [ 1648, 16 ] }, { "id": "2b5c17b5-9d0a-45d2-a23c-a257ecbff150", "name": "OpenAI Chat Model", "type": "llm", "params": { "model": "gpt-4.1-mini", "options": {}, "provider": "openai" }, "position": [ 816, 320 ] }, { "id": "9a7ef56c-61f0-4943-ab54-ede6e6b529ea", "name": "If Email Needs Response", "type": "if", "params": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "bd8a6d82-0a0c-4e74-bb2d-ffa98ba6f45c", "operator": { "type": "boolean", "operation": "true", "singleValue": true }, "leftValue": "={{ $json.output.needs_reply }}", "rightValue": "yes" } ] } }, "position": [ 800, 32 ] }, { "id": "5327aeb7-f787-4d24-851e-a1e8ee2e6498", "name": "Drafts Email Response (HTML)", "type": "llm", "params": { "text": "=Your job is to respond to this email as {{ $('Your Information').item.json.entity_name }}.\n\n---------------------------\nHere's the Email Information:\nSubject: {{ $('Gmail Trigger').item.json.headers.subject }}\n\nName: {{ $('Gmail Trigger').item.json.from.value[0].name }}\nEmail: {{ $('Gmail Trigger').item.json.from.value[0].address }}\n\n-------------------------\n\nThe Initial Email to Respond to:\n{{ $('Gmail Trigger').item.json.html }}\n\n---------------------------\n---------------------------\nHow to Respond:\n\n\nResource Guide\n--------------------------\nEntity Name: \n{{ $('Your Information').item.json.entity_name }}\n\nDescription: \n{{ $('Your Information').item.json.entity_description }}\n\nEntity Resource Guide:\n{{ $('Your Information').item.json.information_resource_guide }}\n\nResponse Guidelines:\n{{ $('Your Information').item.json.response_guidelines }}\n", "prompt": "=Your job is to respond to this email as {{ $('Your Information').item.json.entity_name }}.\n\n---------------------------\nHere's the Email Information:\nSubject: {{ $('Gmail Trigger').item.json.headers.subject }}\n\nName: {{ $('Gmail Trigger').item.json.from.value[0].name }}\nEmail: {{ $('Gmail Trigger').item.json.from.value[0].address }}\n\n-------------------------\n\nThe Initial Email to Respond to:\n{{ $('Gmail Trigger').item.json.html }}\n\n---------------------------\n---------------------------\nHow to Respond:\n\n\nResource Guide\n--------------------------\nEntity Name: \n{{ $('Your Information').item.json.entity_name }}\n\nDescription: \n{{ $('Your Information').item.json.entity_description }}\n\nEntity Resource Guide:\n{{ $('Your Information').item.json.information_resource_guide }}\n\nResponse Guidelines:\n{{ $('Your Information').item.json.response_guidelines }}\n", "options": {}, "provider": "openai", "schemaType": "fromJson", "approximated": true, "jsonSchemaExample": "{\n\t\"email_body\": \"

Hi Sam,

\"\n}" }, "position": [ 1104, 16 ] }, { "id": "14129253-006c-4e17-b65b-368486944ca0", "name": "Approved?", "type": "if", "params": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "0884ee40-265f-4cc0-81ad-86a119fcc7a8", "operator": { "type": "boolean", "operation": "true", "singleValue": true }, "leftValue": "={{ $json.data.approved }}", "rightValue": "" } ] } }, "position": [ 1840, 16 ] }, { "id": "d842a6bf-d358-4701-86c1-cf7d056e3631", "name": "Your Information", "type": "set", "params": { "options": {}, "assignments": { "assignments": [ { "id": "5eb4d6fb-0311-400b-bb83-b7a94ce52bc8", "name": "entity_name", "type": "string", "value": "Tropic Flare" }, { "id": "06045d3a-5ca1-4b21-b449-7b31beda8f9f", "name": "entity_description", "type": "string", "value": "My business builds custom workflow automations in n8n" }, { "id": "2a25a10a-7f45-4bb1-b53e-fa1187e361a0", "name": "email_to_receive_approval", "type": "string", "value": "user@example.com" }, { "id": "87bf82f7-409a-46d3-bf51-7a51d86abae4", "name": "information_resource_guide", "type": "string", "value": "Resource Guide.\n--------------------------------\n🧾 Tropic Flare — Lead FAQ Resource Doc\n\nWhat is Tropic Flare Solutions?\nTropic Flare Solutions provides expert tech and IT consulting, specializing in business automation to help companies streamline operations and achieve growth. We bring a unique outside perspective and a refreshing take to all our projects, from building low-code tools to automate your business to assessing roadblocks draining your energy and sales.\n\n⏳ Turnaround Time\n- Discovery calls are typically scheduled within 2-3 business days.\n- Simple automation projects: 1-2 weeks from discovery to implementation.\n- Complex low-code tool development: 2-4 weeks depending on scope.\n- Website development: 3-6 weeks for custom WordPress sites.\n\n🛠️ Our Services\n\n**Business Automation**\nSay goodbye to manual tasks and hello to efficiency. We automate repetitive processes using tools like Zapier, Make, n8n, and custom coding - freeing up valuable time and resources so you can focus on what truly matters: growing your business.\n\n**Low-Code Tool Development**\nIs your team still passing along versioned Excel files for your processes and reports? We create solutions using low-code tools (Retool, Glide Apps, Flutter Flow, and Google Sheets) to keep your business processes and teams aligned. We're a Retool Certified Agency Partner!\n\n**Data ETL & Dashboards**\nNeed actionable insights from your data? We join and combine your data from multiple sources to develop data pipelines (ETL) and dashboards (using DOMO and other tools) for your teams to gain valuable business insights.\n\n**Website Development**\nWe specialize in creating bespoke WordPress websites that not only impress but also engage your audience effectively. From custom design to e-commerce solutions, CMS implementation, and SEO optimization - we build dazzling websites that bring more business and excite your customers.\n\n**Small Business Consulting**\nNeed a fresh set of eyes to bring life to your sales or operations? We bring bright small business solutions to unclog your business pipes and help your business run more efficiently.\n\n💲 Pricing\n- **Consultation Hours**: Purchase consultation hours for ad-hoc projects and advice.\n- **Free Discovery Call**: Book a free 15-minute intro consultation or in-depth discovery call to discuss your project.\n- **WordPress Autoblogging Service**:\n - Basic Plan: $7/month - One SEO-optimized blog post per day (800-1,000 words, draft mode)\n - Premium Plan: $12/month - Two SEO-optimized blog posts per day (1,000-1,200 words, with autolinking and featured images)\n- **Custom Project Pricing**: All automation, low-code tool development, data, and website projects are quoted based on scope and requirements after discovery call.\n- We pride ourselves on being \"timely, consistent, and competitively priced.\"\n\n🏢 Industries Served\nWe work with businesses across many industries including:\n- Recruiting and HR companies\n- Marketing agencies and PR firms\n- E-commerce businesses\n- Non-profit organizations\n- Professional services\n- Engineering and technical companies\n- Any business looking to streamline operations through automation\n\nIf your business has repetitive processes or needs custom tools, Tropic Flare can help.\n\n🔧 Tools & Technologies We Use\n- **Automation Platforms**: Zapier, Make, n8n, Pabbly Connect, Active Pieces\n- **Low-Code Development**: Retool (Certified Partner), Glide Apps, Flutter Flow\n- **Data & Analytics**: DOMO, Google Sheets, custom data pipelines\n- **Website Development**: WordPress, custom CMS solutions\n- **Programming**: Custom coding when needed for specialized solutions\n- **Integrations**: We connect all your existing tools and systems\n\n📅 How We Work\n- **Discovery Phase**: We schedule a free discovery call to understand your business, processes, and pain points.\n- **Solution Design**: We propose tailored automation or tool solutions that fit your specific needs.\n- **Implementation**: Our team builds, tests, and deploys your solution with transparency and communication every step of the way.\n- **Training & Handoff**: We ensure your team understands how to use and maintain the solution.\n- **Ongoing Support**: Our commitment doesn't end with implementation - we provide ongoing support and maintenance to ensure continued success.\n\n💼 Our Approach & Values\n- **Results-Driven**: We focus on creating wide-reaching returns on investment (Goal: 10X ROI).\n- **Process-Oriented**: All work is data-driven and focused on continuous process improvements.\n- **Collaborative**: We work closely with your team every step of the way, ensuring transparency, communication, and alignment.\n- **Technology-Agnostic**: We recommend the best tools for your needs, from Zapier to custom solutions.\n- **Quality-Focused**: We deliver high-quality, tailored solutions that save time, reduce costs, and enhance productivity.\n\n✅ Why Choose Tropic Flare\n- Retool Certified Agency Partner\n- Expert in multiple automation platforms (Zapier, Make, n8n)\n- Proven track record with recruiting, marketing, engineering, and e-commerce clients\n- Comprehensive services: automation, low-code tools, data dashboards, and websites\n- Competitive pricing and commitment to ROI\n- Personalized approach to every project\n- Ongoing support and maintenance available\n\n🎯 Common Solutions We Provide\n- Candidate-tracking applications integrated with data sources\n- Automated data pipelines and DOMO dashboards\n- CRM and deal tracking mechanisms\n- Onboarding automation systems\n- Marketing automation and KPI tracking\n- DIAdem engineering software automation\n- Google Business Profile automation\n- Custom WordPress solutions with branding\n\n📞 Getting Started\n1. **Book a Free Discovery Call** - Let's go in-depth into what your business is trying to accomplish.\n2. **Purchase Consultation Hours** - For immediate project kickoff or ongoing advisory.\n3. **Review Our Templates & Tools** - Check out our free and paid automation templates.\n\nVisit tropicflare.com or contact us to streamline your operations and achieve growth through automation!" }, { "id": "27fe79cd-a075-421d-9766-a7936bb537df", "name": "response_guidelines", "type": "string", "value": "- Always be friendly.\n- Please format your response in HTML.\n- Don't include any additional information. Only the HTML response please. Don't include any /n or any additional text that isn't HTML format.\n- Don't include an email signature.\n- Don't use emojis.\n- Use lists to break up the content into easy to read sections.\n- DON'T include the \\n line break text in your response.\n- DON'T use \"—\" in your email or any typical things that AI use." } ] } }, "position": [ 64, 32 ] }, { "id": "55e24a3c-995f-4a86-ada4-309300f37145", "name": "Determines if Email Needs Response", "type": "llm", "params": { "text": "=Decide if this message needs a response. Just respond yes if it does and no if it doesn't. Auto responses or out of office messages don't.\n\nFor context, here is the information.\nBusiness Name: {{ $json.entity_name }}\nEntity Description: {{ $json.entity_description }}\n--------------------------\n\nThe Reply to Determine The Next Step on:\nSubject: {{ $('Gmail Trigger').item.json.headers.subject }}\n\nEmail Body:\n{{ $('Gmail Trigger').item.json.html }}", "prompt": "=Decide if this message needs a response. Just respond yes if it does and no if it doesn't. Auto responses or out of office messages don't.\n\nFor context, here is the information.\nBusiness Name: {{ $json.entity_name }}\nEntity Description: {{ $json.entity_description }}\n--------------------------\n\nThe Reply to Determine The Next Step on:\nSubject: {{ $('Gmail Trigger').item.json.headers.subject }}\n\nEmail Body:\n{{ $('Gmail Trigger').item.json.html }}", "options": {}, "provider": "openai", "schemaType": "fromJson", "approximated": true, "jsonSchemaExample": "{\n\t\"needs_reply\": true\n}" }, "position": [ 464, 32 ] } ] }

Automate Gmail responses with GPT and human-in-the-loop verification